Town of Long Lake Parks and Recreation Department Events Planning

The Town of Long Lake Parks, Recreation and Tourism Department is dedicated to provide programming and events to encompass all aspects of leisure and recreation services for residents, seniors, children, second home-owners, tourists and year-round residents in Long Lake and Raquette Lake. Long Lake’s programs and facilities bring people together and add to a sense of pride and belonging.  The Town of Long Lake also makes every effort to promote the town as a robust and diverse tourist destination with a robust business community and a small town feel.

The Town of Long Lake Parks and Recreation department offers concerts, youth programs, craft shows, educational workshops, theatrical productions, sports and other activities all year-round.

The Town of Long Lake provides support and publicity to outside organizations and businesses interested in engaging our year-round, seasonal homeowners and visitors by following guidelines as outlined below. All guidelines are subject to change and review by the Long Lake Town Board. Please note: exceptions may be made and rules and guidelines may change without notice.

Parks and Recreation plans the event schedule a year in advance.

Parks and Recreation limits co-sponsored events and partnerships due to time limitations and resource allocation.

Opportunities

Groups, organizations, businesses, and individuals in Long Lake/Raquette Lake may plan events and use municipal buildings, and property for special events, fundraisers, and wide variety of for non-profit organizations or free community activities. Building usage is on a first come, first served basis. Building usage is currently free. All building usage is scheduled via the Parks and Recreation Clerk, Cindy Black. Usage of each building comes with its own procedures and rules. Please see Cindy to review all information. All outside organizations providing food service must have appropriate permits from the Department of Health to serve food on town property.

Vendors Permits

Outside vendors seeking to sell goods and services in Long Lake and Raquette Lake must see the Long Lake Town Clerk for a Vendor Permit. Exceptions include

Parks and Recreation organized events such as: the Long Lake Craft Fair, Long Lake Farmer’s Market and other events organized by the Town of Long Lake by invitation. All Food Trucks and other purveyors that do not have a brick-and-mortar store-front require a vendor permit.
Town Clerk email lltclerk@mylonglake.com

Procedures:

Space for groups must be reserved by a Long Lake/Raquette Lake resident. There are exceptions. If there is an exception requested, it will be reviewed by the Town Supervisor for final approval.

Building Usage

Building Usage form requests are handled by Parks and Recreation Clerk, Cindy Black. This includes all calendars for buildings including Long Lake Town Hall, Long Lake Geiger Arena, Mt. Sabattis Pavilion, equipment, tables, chairs, and bus requests. Building usage requests must be made at least 30 days in advance of the event. Exceptions will be considered on a case-by-case basis dependent on availability and lead-up time.  Cindy Black email:  llprt@frontiernet.net

Event Planning

The Town Parks and Recreation Department does not plan events for outside organizations or groups. Parks and Recreation will support events with building and infrastructure support and including publicity and events listings on monthly calendars, weekly news press releases to media and opportunity for publication in the Mountain Times paper in July and August. All PR must be provided by the organization, business or group. Monthly Calendar listings must be sent to events@mylonglake.com by the second to last Tuesday of the month to be included in the monthly calendar.

Social Media Posts.

Long Lake invites organizations and businesses to share updates on events on the Long Lake Local Updates Facebook page to reach a more localized audience. If you would like promotion on social media/etc, we would ask that you please share it yourselves so the town may access public posts and may share posts on the Local Updates page and other social media channels as time allows. Due to limited time and resources Parks and Recreation does not have additional time to prepare social media materials for outside organizations.

Blog posts on mylonglake.com

When and if time is available the Town of Long Lake may post and publish event, photos and/or press release re. the event as a blog post on the official town website. Parks and Recreation reserves the right to publish promotional material and photos from your event on the blog as needed if it is submitted as a press release and in a timely manner.

Parks and Recreation reserves the right to provide additional material, including event photos and write blog posts about your upcoming event as it becomes available and is relevant to the Parks and Recreation mission to provide information and positive publicity for the community. This service is provided using discretion, discernment, experience, and time. If your organization does not want additional publicity or photos shared, it must be stated in writing and submitted it to Parks and Recreation prior to event and / or when submitting monthly calendar listing requests. If you share photos, please provide name of photographer and names of individuals in the photos.

A/V Support

Parks and Recreation does not provide audio/visual or sound and or projector as Parks and Recreation does not have an AV department on staff.  With proper building usage request Parks and Recreation can provide audience chair set up, screen and rolling cart pre-set so if your guest has a power-point, be mindful that you we do not provide project or sound.

Publicity

All publicity and event listings have to submitted to Parks and Recreation department to be included in any and all calendar listings and or PR news cycles. Parks and Recreation does not provide posters to local organizations. See poster policy.**

The Town will not distribute posters for other organizations.  Organizations may provide posters to share at the municipal office buildings, but the Parks and Recreation Department does not provide distribution services to outside organizations.

Once a group has narrowed down a date, provide Parks and Recreation with event information to Tim Helms at events@mylonglake with date, time, location, description of event for inclusion in events listings in the local calendar, on-line calendar, and Mt. Times. Do not assume that if you request building usage that publicity and or event listings will automatically be provided.  Publicity support must be requested separately. Outside organizations must alert our events department to receive publicity and/or calendar listings to be included in upcoming publicity materials.

Outside organizational events that are currently supported by the Town of Long Lake** not a complete list, many of these events have always historically been supported by the Long Lake Parks and Recreation Department for over 20 -30 years. New events are planned a year in advance dependent on time, space and amount of support needed

Long Lake Paddling Olympics – Long Lake Association & Lions Club

Raquette Lake Fire Department Auction – Raquette Lake Fire Department

Raquette Lake Summer Fundraiser – Raquette Lake Auxiliary & Softball Team

Hoss’s Oct-o-Bear Fest – Hoss’s Country Corner Cancer Benefit

Long Lake Historical Society Summer Showcase
Long Lake Fire Department 4^th of July Cook out

Long Lake Fire Department Summer BBQ ** on reserve

Long Lake Farmer’s Market – Ruth Howe

September Sewing Class  – Sandy Point Motel/Daniela Magee

Long Lake Art & Photo Show – Friends of the Long Lake Library

Memorial Day Parade – American Legion Post #650
Winter Carnival – Moonlighter’s Snowmobile Club

Snowmobile Races – Long Lake Lions Club ** currently on hiatus

All events listed are subject to change without notice. This is not a comprehensive list.

Calendar Listings for Long Lake & Raquette Lake

The Town of Long Lake and Raquette Lake are iconic, rural, small town Adirondack destinations in the central Adirondacks.

The Long Lake/Raquette Lake Calendar-of-Events is located online and is an essential tool for visitors planning vacations in the Adirondacks.

Non-profit organizations located within the vicinity and geographic drive-able area  stretching from immediate neighbors including: Newcomb, Tupper Lake, Blue Mountain Lake, Raquette Lake are often invited or ask to be included and to share events with on the mylonglake.com/calendar.

Benefits – Visitors traveling to the region have a more enriched experience. The economic activity generated from travelers moving from community to community has a positive economic impact on the towns, as traveling visitors spend at restaurants, retail operations and convenience stores, gas stations, giving them more opportunity to spend their vacation dollars in our local communities which spurs on more sustainable, local economic growth.  This is especially true during the summer months with the volume of traffic is substantially high and is 95% of the tourism traffic throughout the year.

If there are no other local competing events on the calendar at the time of the request and there are no other events listed that would be competing on the dates included, the Parks, Recreation & Tourism department will include listings on the calendar in the order of which they are received and if time permits.

This is an effort to communicate a robust activity calendar and give visitors and residents one location to seek out tourism and local event information that will enrich their stays while in the communities of Raquette Lake and Long Lake.

All submitted events are subject to review and approval by the Director of Parks, Recreation & Tourism.

Please note:  Events submitted by private businesses are included only if they are open to the public and are located and operating in Long Lake or Raquette Lake Town Boundaries.  All events subject to review. In the summer months due to the volume of private events, those listings are limited, but are available on a case by case basis. If it is a large-scale event, that will appeal to a wider audience, that is not a “routine” operation that is carried out daily/weekly by the business, it is eligible to be listed

Events that are created and shared on social media platforms will be prioritized and re-shared on the Long Lake Facebook page and Raquette Lake Facebook page – if they are created as “Events” This will assist Parks, and Recreation Staff to minimize the time needed to communicate changes and update multiple locations on the website.

Please note in the Shoulder Season (anything not summer) private businesses are encouraged to create and share events to be included on the community events calendar.

All submitted events are subject to approval and review by the Town of Long Lake, Director of Parks, Recreation & Tourism.